Privacy Policy

RDA - Records Daily Attendance System

Last Updated: December 2024

Your Privacy Matters to Us

At KSHRD Center's Records Daily Attendance (RDA) System, we are committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect information in compliance with international data protection standards.

1. Information We Collect

The RDA System collects only essential information required for attendance tracking:

Full Name: Student's complete name for identification and record-keeping
Student ID: Unique identifier assigned by KSHRD Center
Attendance Date & Time: When attendance is recorded
Attendance Status: Present, Absent, Late, or Excused

2. How We Use Your Data

We use collected information strictly for legitimate educational and administrative purposes:

Recording and tracking student attendance
Generating attendance reports for course completion verification
Supporting scholarship and employment guarantee requirements
Improving educational programs and student support
Complying with legal and regulatory obligations

3. Data Security & Storage

We implement robust security measures to protect your personal data:

Encryption: Data is encrypted both in transit and at rest using industry-standard protocols
Access Control: Only authorized staff with legitimate educational purposes can access attendance records
Secure Infrastructure: Data is stored on secure servers with regular security audits
Backup & Recovery: Regular backups ensure data integrity and availability
Activity Logging: All data access is logged and monitored for security

4. Data Sharing & Third Parties

We maintain strict confidentiality of your data:

Your data is not sold to external parties
Data may be shared with KSHRD Center staff and authorized educational partners only
We comply with all applicable Cambodian and international data protection laws
Any mandatory legal disclosure is done transparently and with proper authorization

5. Your Rights & Choices

You have important rights regarding your personal data:

Right to Access: Request a copy of your personal data stored in our system
Right to Correction: Request corrections to inaccurate or incomplete data
Right to Explanation: Ask why your data is being processed
Right to Deletion: Request data deletion subject to legal retention requirements
Right to Lodge Complaints: Contact us or regulatory authorities about privacy concerns

6. Data Retention

During Course: Attendance records are retained throughout the course period

After Graduation: Records are maintained for employment verification (minimum 3-5 years)

Upon Request: Data can be deleted or anonymized after retention requirements are met

Legal Requirements: Some data may need to be retained per Cambodian laws

7. Contact Us

For privacy concerns, data requests, or to exercise your rights, contact:

KSHRD Center

No. 12, St. 323, Boeung Kak II Commune
Toul Kork District, Phnom Penh, Cambodia

penhseyha4980@gmail.com

We respond to all privacy requests within 30 days.

8. Policy Changes

We may update this Privacy Policy as needed to reflect changes in our practices or applicable laws. Students will be notified of material changes via email or system announcement. Continued use of the RDA System implies acceptance of updates.

By using the RDA System, you acknowledge that you have read and understood this Privacy Policy and consent to our data practices as outlined.